Guide to Best Practices Section 3

A Guide to Best Practices for Editors of Library and Information Science Journals

July 2009
Revised September 2010

Section 3: Preservation

Commentary: This is essential for the future use of journal literature, and it is also very important for setting a model for other professions. According to the American Library Association’s 2008 Preservation Policy, “the preservation of information content and information resources are central to libraries and librarianship.”

3–1: Print Journal Preservation

3–2: Digital Journal Preservation

3–3: Record Retention for Editorial Working Papers and Correspondence

Commentary: In the course of editorial work much documentation is accumulated, including various drafts of manuscripts, correspondence with authors and referees, referee and editorial staff reviews, and business correspondence

Commentary: For example, a journal and its publisher might identify types of records as follows: drafts of manuscripts, final manuscript, referee reviews, editorial reviews, author correspondence, editor correspondence, and business reports. Each type of record would have a retention schedule, such as destroy immediately, retain for two years, retain permanently. Record could be stored locally or in a designated archive, and the records would be “closed” or “open” at a specified time.

Section 4: Standards and Standards Organizations of Interest to Editors

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